Go to Options >> Settings >> Account codes

Click on "New" or "Copy".

If you intend to add a new account to your accounts list, the best method is to click and highlight an existing account similar to the one you want to add, then click COPY and change the account name. For example if you are adding an income account, then select an existing income account and copy it. This ensures all account properties, settings and add-to rules will be correct.

A new account code maintenance screen will appear with the following parameters:

Account ID

Required. Every account needs an Account ID (number). Every account in your database has an account ID that is a certain number of digits long (e.g. 5 digits). Don’t deviate from this convention.

Abbrev. Name

Abbreviated account name. Not required, often left empty.

Account Name

Required. Every account needs a name, and the account name should make it very clear to the user what kind of transactions should be posted to the account. e.g. Agistment Income, Phone Expenses.

Property

Most accounts you create will be Property = Other. This type of account can be ‘posted’ to (you can record transactions to it). You may sometimes create Bank, Header and Total accounts, but we recommend you do this under instruction from Ardex support. We recommend you never create accounts with type Trade Debtor, Trade Creditor, Interim etc. These accounts are set-up by Ardex.

Division

Not required. Most businesses don’t run divisional financial reporting, and we recommend you not use this feature unless you have a solid background in accounting and financial reporting.

Add to Account

Required. With a few exceptions, every account should add up to another account. For example Agistment Income, Farrier Income and Veterinary Income may all add up to Total Income. It is very important to get this right - just use the COPY method.

Reset (P & L Account)

If the account is an Income, Cost of Sales or Expense account, it is a Reset (P & L) Account. If you don’t know what an income or expense account is, you shouldn’t modify your chart of accounts.

Cumulative (Balance Sheet Account)

If the account is an Asset, Liability or Equity account, it is a Cumulative (Balance Sheet) Account. If you don’t know what an asset or liability account is, you shouldn’t modify your chart of accounts.

Credit or Debit

Does this type of account normally have a Credit or Debit balance? Income, Liability and Equity accounts normally have a Credit balance. Asset, Cost of Sales and Expense accounts have a Debit balance.

Print a New Page

Before Tick this if you want a page break to appear here in your financial reports. For example, you may want a page break before your Cost of Sales header in your Profit and Loss report.

Bank Credit

Tick for all ordinary income and expense accounts, so bank deposits can be assigned to the account (e.g. interest income received).

Bank Debit

Tick for Bank Accounts (and Credit Card Accounts), so the account can be selected as the ‘deposit to’ account for bank deposits.

Adjustments Credit

Tick for all ordinary income and expense accounts, so the account can be selected in the adjustments screen for posting credits. Don’t tick this for bank accounts.

Adjustments Debit

Tick for all ordinary income and expense accounts, so the account can be selected in the adjustments screen for posting debits. Don’t tick this for bank accounts.

Payment Credit

Tick for Bank Accounts (and Credit Card Accounts), so the account can be selected as the ‘pay from’ account for bank withdrawals.

Payment Debit

Tick for all ordinary income and expense accounts, so bank withdrawals can be assigned to the account (e.g. bank fees paid).

Expense Debit

Tick for all ordinary income and expense accounts, so supplier expenses can be assigned to the account.

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